Learn about the Auctria features you'll use most during an in-person event, from check-in to checkout.
On event day, you and your volunteers may check in guests, record bids and purchases, and help guests pay before they leave. This page gives an overview of each activity and links to the detailed guides.
Choose How Guests Will Bid
In-person events can use mobile bidding, paper bid sheets, a live auction, or any mix of the three. Many events use mobile bidding for the silent auction and a live auctioneer for a few featured items.
| Bidding Method | How It Works | Item Type | Learn More |
|---|---|---|---|
| Mobile bidding | Guests bid on their phones at the event, using your event website, the mobile app, or text messages. Bidding closes automatically at the end time. | Online | Online Bidding Type, Text Bidding |
| Paper bid sheets | Guests write their bids on printed Bid Sheets. You record the winning bids in Auctria. | Paper Bidding | Paper Bidding Type, Bid Sheets |
| Live auction | An auctioneer takes bids in the room. You record the final bid for each item. | Live | Live Bidding Type |
Using Mobile Bidding at Your Event
- Set your Online Bidding Times to match when bidding should be open during your event.
- Tell guests how to bid from their phones, for example with signs or a QR code on each table. If texting is enabled, guests can also bid by text. See Text Bidding.
Mobile bidding closes automatically at the end time. Winning participants receive an Item Won notification.
Make sure guests can connect
Check the cell signal and WiFi at your venue before the event. See Connectivity.
Check In Guests
When guests arrive, check them in from the Check-In page. Organizers and volunteers can also add new participants as they arrive.
- See Check-In By Organizer.
- See Add New Participant.
Selling tickets at the door?
If your event requires tickets and you allow walk-in guests, you can sell them a ticket during check-in. This registers the guest, and you can check them in at the same time. See How To Sell Tickets and Tickets.
Record Bids, Purchases, and Donations
If you're using Paper or Live items, you'll need to record guests' winning bids in Auctria. You may also need to record purchases and donations made in person.
| Dashboard | Use It To |
|---|---|
| Bidding Dashboard | Record bids for Paper and Live items. |
| Sales Dashboard | Record purchases, such as For Sale items. |
| Donations Dashboard | Record donations. |
Guests can also make purchases and donations on your event website. Depending on your online bidding times, they can place bids on biddable items online too.
Check Out Guests
At the end of the event, or as guests leave, check them out so they can pay any outstanding balance. Checkout is also a good time for guests to make a last-minute donation.
During checkout, you can:
| Task | Learn More |
|---|---|
| Record a payment | Record Payment |
| Split a bid between participants | Splitting Bids |
| Transfer a payment between participants | Transfer Payment |
For more about participant records, see Introduction To Participants.