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Word Templates

Learn how to generate Word documents such as participant paddles, labels, and thank-you letters, and how to download, customize, and upload your own Word templates.

A Word template is a Word document with placeholders, such as {{Name}}, that Auctria fills in with your event's details. Auctria includes default templates for each type of document, and you can upload your own.

How Did I Get Here?

From the main event dashboard, click Printing, then click the Word Templates block in the Printable Forms & Documents section.

Printing page with the Word Templates block highlighted

An example from a demonstration event.

Word Templates Page

Word Templates page with the Document type, Word template, and records sections

An example Word Templates page from a demonstration event.

Area	Description
Document type	The type of document to generate.
Word template	The templates available for the document type, including any you've uploaded.
Records	The participants, items, or donors to include. This section depends on the document type.

Action	Description
Generate Document	Creates a Word document from the selected template and records.
Upload New Template	Uploads your own template for the selected document type.
Refresh Documents	Reloads the template list.
Back to Printing	Returns to the Printing page.

Document Types

Document Type	Description
Event Information	A document about the event itself.
Participant Labels/Paddles	Paddles, name tags, and labels for participants. See Participant Labels/Paddles.
Participant Report	One document listing the selected participants.
Statements	Statements for the selected participants. See Participant Statements.
Catalog	A catalog of the selected items. See Printed Event Catalog.
Certificate	Gift certificates. See How To Create Gift Certificates.
Display Pages	Display pages for the selected items.
Donor Receipt	Receipts and thank-you letters for Item Donors. See Item Donor Receipts and How To Generate Thank You Letters.
Donor Report	One document listing the selected donors.
Item Labels	Labels for items. See Item Labels.
Mailing Labels	Mailing labels for Donors or Participants. See Mailing Labels.

Note

Document type names follow your event's terminology settings. For example, you may see "Bidder" instead of "Participant", or "Auction" instead of "Event".

Generate a Word Document

Choose a Document type.
An example from a demonstration event.
In the Word template section, select a template.
An example from a demonstration event.
In the records section, choose the records to include. The options depend on the document type.
The records section for a donor document type.
Click Generate Document in the sidebar. The Word document downloads to your computer.
An example from a demonstration event.

Customize a Template

It's usually easiest to start from one of Auctria's templates and change it, rather than starting with a blank Word document.

Download a Template

Choose the Document type.
Click Export Template beside the template you want to change. A copy of the Word document downloads to your computer.
Open the document in Word. Because it was downloaded from the internet, Word opens it in Protected View. Click Enable Editing to edit it.
The Protected View bar in Microsoft Word.

Edit the Template

Edit the document as you would any other Word document. Text in double curly brackets, such as {{Name}} or {{Address}}, is a placeholder that Auctria replaces with each record's details. Keep the placeholders you need, and add your own text around them. For the fields you can use, see Using References.

Default Donor Receipt template open in Word with placeholders

The default Donor Receipt template.

Donor Receipt template customized with an event name and thank-you message

A customized version of the same template.

Save the document as a Word file (.docx).

Upload a Template

Choose the Document type the template is for.
Click Upload New Template in the sidebar, and select your saved .docx file.
An example from a demonstration event.
Your template appears in the Word template list. If you don't see it, click Refresh Documents.

Replace or Delete a Template

Templates you upload have Replace and Delete links. Auctria's default templates show a check mark in the Public Template column and can't be replaced or deleted.

Word template list with Replace and Delete links beside an uploaded template

An example from a demonstration event.

Action	Description
Export Template	Downloads a copy of the template.
Replace	Uploads a new version of the template from your computer, replacing the current one.
Delete	Deletes the template.

Last reviewed: November 2026