Learn about item types, how to add items, and how to manage this key part of your event.
Items in Auctria
Items are a key part of how Auctria helps you run your event. They track what's included in your auction, things you're selling (like admission or raffle tickets), and donation projects. Each item in Auctria has a title, description, photos, donor information, pricing rules, and behavior settings that control how it works during your event.
Items Dashboard
To open the Items Dashboard, click Items on the left sidebar (under Details).
The Items Dashboard gives a quick overview of your items by type and category in pie chart form, and provides access to all item management functions from the actions sidebar.
An example Items Dashboard from a demonstration event.
Dashboard Actions
| Action | Description |
|---|---|
| All Items | Opens the Items list view showing all current event items. See How To Change Report Views for more. |
| Add New Item | Opens the Add New Items to Auctria dashboard. |
| Item Donors | Opens the Item Donors dashboard. |
| Baskets & Packages | Opens the Baskets And Packages dashboard. |
| Batch Upload Images | Opens the Batch Image Upload dashboard. |
| Consignment Categories | Opens the Consignment Categories dashboard. |
| Copy Items | Opens the How To Copy Items dashboard. |
| Numbering | Opens the Item Numbering dashboard. |
| Open/Close Bidding | Opens the Open/Close Bidding dashboard. |
| Pricing Policy | Opens the Pricing Policy dashboard. |
| Shipping | Opens the Shipping dashboard. |
| All Categories | Links to the Item Categories list view. |
| Add New Category | Links to the How To Add A New Item Category page. |
| Sales Tax | Opens the Sales Tax Categories dashboard. |
| Review Solicited Items | Links to the Solicited Items page. |
| Solicited Items Settings | Opens the Solicited Items Settings page. |
| Sponsorship Items Settings | Opens the Sponsorship Settings page. |
Item Types
Every item in Auctria has an Item Type, which is pre-set by Auctria and determines how the item behaves.
Which Item Type To Use?
The most commonly used item types are Paper, Live, and Online. A simple way to decide which to use is to consider where the final bidding will take place:
- Bid sheet at the event Paper Bidding Type
- Called by an auctioneer Live Bidding Type
- Online or electronic bidding Online Bidding Type
See Item Types for full details on each type.
Item Type Properties
Not all item types share the same properties. The table below shows which property sections are available for each type. When adding a new item, changing the Type will dynamically update the available sections.
| Property Section | Online | Paper | Live | Partial | Raffle Prize | For Sale | Donation |
|---|---|---|---|---|---|---|---|
| Common | |||||||
| Description | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ |
| Pricing | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ |
| Donor | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ |
| Options | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ |
| Images | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ |
| Consignment | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ |
| Other | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ |
| Forms | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ |
| Notes | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ |
| Biddable Items | |||||||
| Bidding Rules | ✅ | ✅ | ✅ | ||||
| Online Bidding | ✅ | ✅ | ✅ | ||||
| Availability | ✅ | ✅ | ✅ | ||||
| Basket Items | |||||||
| Basket | ✅ | ||||||
| For Sale Items | |||||||
| Availability | ✅ | ||||||
| Ticket Items | ✅ | ||||||
| Admission Tickets | ✅ | ||||||
| Raffle Tickets | ✅ | ||||||
| Donation Items | |||||||
| Donations | ✅ |
Adding Items
There are several ways to add items to your event. The fastest method is to click the + icon in the Items block on the main Event Dashboard.
The + icon in the Items block opens the Add Item dashboard directly.
You can also reach it via Items > All Items and clicking the + icon there, or by navigating to Items > Add New Item in the sidebar.
The Items dashboard, with two buttons to Add New Item highlighted.
Required Fields
To save a new item quickly and fill in details later, you only need to complete three required fields:
- Item# — Auctria assigns one automatically, or you can enter your own. Item numbers can include letters and numbers, but must be unique across all items in your event.
- Title — A short, descriptive name for the item. This appears on bid sheets, participant statements, and the event catalog.
- Type — Controls how the item behaves. See Item Types above.
Item Information Can Be Edited Anytime
All item information can be edited at any time before or during the event via the item's Item Details page. However, it is strongly recommended not to change the item number once it has been set.
Learn more about Adding Items in Auctria:
- See the Item Types page for more information about available fields for each item type.
- See the Add New Items to Auctria page for more information about the Add Item page.
Other Ways to Add Items
Beyond adding items manually, you can also:
- Import items from an Excel (
.xls) file — see Import Data - Copy items from another event in your organization — see How To Copy Items
- Duplicate an existing item within your event — see Duplicate Items
- Accept donor submissions online and promote them to items — see Solicited Items