Raffle Prize Items

Raffle Prize items are used as the prizes for raffles, or to award an item to a participant without a cost.

For raffles, you create raffle ticket items and sell them to participants. Tracking Raffle Prize items within Auctria is optional — awarding a raffle prize does not affect how much participants owe or the income you raise. However, entering winning prizes means they will appear on the Participant Statements.

An example taken from a demonstration event.

When setting up a Raffle Prize item, you only need to set the Item Type to Raffle Prize and optionally enter a Value. You can award prizes automatically or manually from the Raffles dashboard (left sidebar, Details).

Item Fields

Field	Description
Item #	Auctria assigns one automatically, or you can enter your own. Item numbers can include letters and numbers, but must be unique across all items in your event.
Title	A short, descriptive name for the item. This appears on participant statements and the event catalog.
Type	Controls how the item behaves. For Raffle Prize items, this should be set to Raffle Prize.
Item Category	An optional category to help organize items in your event. See Item Categories for more information.

Description

Field	Description
Description	A detailed description of the item. Use the Rewrite with AI option for assistance drafting this text.
Terms & Conditions	Any specific terms and conditions participants should be aware of for this item.
Reference Number	An optional field for any external reference number associated with the item.

Pricing

Field	Description
Value	The estimated or fair market value of the prize. This is optional for Raffle Prize items. See Pricing for more information.
Taxable Value	If the item's taxable value differs from its stated value, enter it here. See Taxable Value for more information.
Shipping Cost	Amount to charge for shipping to the winner of this item. See Shipping for more details.
Sales Tax Category	Sales tax category for this item. See Sales Tax Categories for more details.

Raffle Prize

If a Raffle Prize item is created manually, you can assign it to a specific raffle in this section. Raffle Prize items created using the Add Raffle Prize function under the Raffles section will have this set automatically.

Availability

Field	Description
Quantity	The number available. Defaults to `1`. For multiple winners, enter the exact amount available and enable Allow multiple winners.
Allow multiple winners	If enabled, allows more than one participant to win the item.
Max per bidder	The maximum number a single participant can win (applies to multiples only).

Online Availability

Field	Description
Override online visibility start	Sets a specific time for when this item becomes visible on the auction website, overriding the event default.
Override online visibility end	Sets a specific time for when this item stops being visible on the auction website, overriding the event default.
Override online bidding/sales start	Sets a specific start time for online sales for this item, overriding the event default.
Override online bidding/sales end	Sets a specific end time for online sales for this item, overriding the event default.

Donor

Field	Description
Donated by	The person or organization that donated the item. See Item Donors Dashboard for more information.
Solicited by	The name of the person who approached the donor about this donation. This is an internal field only.
Receiptable Value	The value to show on the donor receipt, if different from the item value. Leave blank if they are the same.
Receipt Required	An informational checkbox only — no functionality is attached. Can be used as a reminder that the item donor requested a receipt.

Options

Field	Description
Is basket/lot package?	Marks this item as a basket or package containing partial or for sale items. Once saved with this enabled, a Contents tab will be added to the item.
Is gift certificate	Allows gift certificates to be printed for this item from Auctria.
Is event	Marks this item as a scheduled event (e.g., a concert or dinner party). Enabling this opens the Scheduled Event panel for additional details.
Highlight item	Allows this item to be displayed in an Item Catalog configured to show highlighted items.
Exclude from website & catalog	Always excludes this item from all printed and online catalogs.

Scheduled Event

This section appears when Is event is enabled, and is used for items that represent a scheduled event at a specific date and time.

Field	Description
Event Start Time	The start time of the scheduled event.
Event Location	The location where the scheduled event will take place.

Other

Field	Description
Location	An informational field for noting the physical location of the item, such as a table number at an in-person event.
Bidsheet Closing Time	An informational field for noting the time when bidding on this item will close.

Consignment

Field	Description
Consignment Category	A user-defined category to help organize consigned items.
Consignment Minimum	The minimum cost for this consignment item.
Consignment Maximum	The maximum cost for this consignment item.

Form Wording

These fields allow you to override the item description with custom text on specific forms and pages. If left blank, the item description is used by default.

Field	Description
Display page text	Shown on the item's display page instead of the description.
Bid sheet text	Shown on the bid sheet instead of the description.
Certificate text	Shown on the certificate instead of the description.
Catalog text	Shown in the event catalog instead of the description.
Statement text	Shown on participant statements.
Ticket title	Shown in place of the item title wherever participants see their purchased tickets, such as the Ticket Hub and on e-Tickets.

Advanced Tagging

When enabled, Advanced Tagging causes the tags assigned to this item to pass through to the winner of the item. See Where Tags Can Be Used In Auctria for more information.

Notes

A free-form internal notes field. This information is not displayed anywhere publicly and is intended for organizer use only.

Last reviewed: March 2026